BUSINESS CONTINUITY PLAN
Business Continuity Planner Project
Perdue University Global
Business Continuity Plan
A business continuity plan is a guide that outlines the necessary steps that are needed by any kind of business in order to continue with its operation in case a disaster struck the business (Snedaker, 2013).
It is important to a business to ensure easy recovery after a disaster occurs.
It helps to sustain the business.
Business continuity refers to any kind of plan that can be used by a business in order to continue with its operation in times of a disaster (Snedaker, 2013).
It means how well a business can be prepared to attend to a critical security or any kind of natural disaster.
It is important for the business to have a business continuity plan because a disaster may strike any minute.
Business sustainability refers to a business being able to succeed for a long period of time. This is achieved by the management of trade-offs of social, financial or environmental factors.
The process of a business continuity plan
Establish a Planning Team
Analyze Capabilities and Hazards
Develop the Plan
Implement the Plan
Establish a Planning Team-identification of a group of individuals and assigning of various tasks to develop the business continuity plan (Snedaker, 2013).
Analyze Capabilities and Hazards- every business has different sectors. The vital sectors are identified based on their importance and the kind of data that is important. The sectors are selected based on the priority scale.
Develop the Plan- the plan is initiated and the strategies are categorized.
Implement the Plan- the plan is put into practice. The plan is regularly tested, evaluated and updated regularly.
A team is a group of people who will be in charge of the business continuity plan (Wahle & Beatty, 1990).
State the mission
Schedule and determination of the budget
A planning team is a group of individuals who will be responsible for the development of the business continuity plan. It involves steps in establishing the right team.
Team formation- a business continuity plan team is dependent on the operations of a business, the requirements and the available resources. This team encourages more business people to participate in the process.
Authority establishment- establish a committed management by promoting cooperation and giving authority to a selected team who will develop the plan. The group should have a leader with a distinguished authority between his group members but should work closely and should not be rigid with the group members.
State the mission- the manager should issue the right mission statement indicating the commitment of the company to manage any kind of emergency. This statement should clearly outline the purpose of the plan, relevant authority and structure of the group planners (Wahle & Beatty, 1990).
Schedule and determination of the budget- create the schedule of the work and deadlines of the plan. Establish a budget in all plan sections such as printing, research, seminars and other services that are important for the process development.
Analysis of Capabilities and Hazards
Gather relevant information related to potential capabilities in the current and future possible hazards and conduct a detailed analysis of capabilities (Wahle & Beatty, 1990).
Reviewing policies and internal plans
Conduct meeting with outside groups
Identification of Regulations and Codes
Identification of Critical Products, Services and Operations
Identification of internal resources and their capabilities
Conduct an assurance review
Conduct assessment of all areas
Gathering of relevant information is a vital step in order to determine the capabilities in the current and future possible emergencies. After identifying these potential threats, conduct an analysis to determine capabilities of the business to handle any kind of emergency (Wahle & Beatty, 1990). This is achieved by;
Review policies and internal plans of the business. These cover areas such as environmental policies, procedures relating to security, evacuation plan and the fire protection plans.
Conduct meeting with outside groups. These include the government agencies, utilities and community-based organizations. Inquire about risks and emergencies and the plans that are available to respond to these issues. These may include police departments, planning commission and fire departments.
Identification of Regulations and Codes – this involves consulting applicable local or state regulations. This includes fire codes, corporate policies and environmental regulations.
Identification of Critical Products, Services and Operations- this is necessary to assess the course of the impact of emergencies and identify systems that need backup in the business.
Identification of internal resources and their capabilities- these are resources that could need emergency as a first priority during a disaster. These include the personnel- fire brigade and equipment- fire protection.
Identify External Resources- in case of emergencies, outside sources are needed. These may include fire departments, local police and hospitals.
Conduct an assurance review- reviews all the policies by meeting carriers of insurance authorities.
Conduct assessment in all vulnerable areas. List these emergency potentials. These are threats that could affect the business and may include physical, regulation or human errors.
Estimate probability- rates all the capabilities in a scale of one to five and determine the likelihood of each emergency to occur.
Assess potential human impact- determine the possibility of the level of injury that they may cause to human or deaths.
Assess the impact on the property- determine how there will be losses or level of damage to the business property.
Assess internal and external resources ability to respond to an emergency.
Develop the Plan
Develop a business continuity plan.
Emergency business continuity elements
Emergency response procedures
Define challenges and give priority to activities
Write the plan
Develop a training schedule
Work with outside sources
Maintain contact with other businesses
Seek for the final approval
Distribute the business continuity plan
Business continuity plan includes these basic components (Wahle & Beatty, 1990).
An executive summary is a brief overview of the purpose of the continuity business plan and its purpose. It also outlines the relevant authorities and various teams implementing the plan.
Emergency business continuity elements describe the approach of the business to the main elements of an emergency. These cover the safety of the business personnel and property. It also entails the recovery and restoration abilities.
Emergency response procedures spell how a facility can respond to emergencies.
Support documents refer to documents that are used in case of an emergency such as the list of numbers to call, emergency exits and sitemaps.
Define challenges and give priority to activities such as the milestones and specific business calls.
Write the plan by assigning each member of the planning team a different section to write.
Develop a training schedule to educate the employees of the business.
Work with outside sources such as the government agencies.
Maintain contact with other businesses so that you can learn about their emergency notification requirements and specifications.
Seek for the final approval by arranging a meeting with the chief executive officer of the business and other senior management for a written approval.
Distribute the business continuity plan to the business employees.
Implement the Plan
Exercise the business continuity plan in the case of an emergency (Rose & Krausman, 2013).
Implementing a plan means putting the business continuity plan into practice during a real emergency (Rose & Krausman, 2013). This involves acting on the various recommendations that are made during the process of vulnerability analysis, plan integration into a business operation, employees training and evaluation of the plan.
Planning considerations involve assigning various responsibilities for plan development by consideration of the needs of employees’ training and information (Rose & Krausman, 2013).
Training activities involve regular scheduling of various training sessions in order to address and answer questions and needs of employees in a business.
Employee training involves training of employees with an aim of addressing their roles and various responsibilities.
Rose, A., & Krausmann, E. (2013). An economic framework for the development of a resilience index for business recovery. International Journal of Disaster Risk Reduction, 5, 73-83.
Snedaker, S. (2013). Business continuity and disaster recovery planning for IT professionals. Newnes.
Wahle, T., & Beatty, G. (1990). Emergency management guide for business and industry. Prepared for US Federal Emergency Management Agency (FEMA), Internet: http://www. FEMA. gov/FEMA/index. HTML.